- Describe the purpose and procedures of a daily health check.
- Describe the signs or symptoms to look for in a daily health check.
- Describe ways you and your program can respond when a child is ill.
- Follow your program’s procedures for daily health checks, exclusion, and readmission of children.
Each child's daily visit to your program should begin with a simple health check. This is a quick way to make sure the child is healthy enough to be at the school-age and youth program. Most children occasionally get a runny nose, cough, or mild fever. This usually causes little worry for teachers, staff members and families. However, sometimes, a child's illness becomes more severe. Programs have policies to guide decision-making when dealing with ill children. Because you know the children in your program well, you can most likely tell when a child in your care is well enough to participate in activities, and recognize when a child is too sick to stay in the school-age program. Your program likely has guidelines to help you make this decision. The American Academy of Pediatrics (2019) offers three key factors in deciding whether a child is too sick for child care:
- The child cannot participate in activities
- The child's illness presents a risk to other children or staff
- You cannot care for the child while maintaining appropriate care for the other children
If you think a child meets any of these criteria, it is likely that he or she should be sent home. See the resources in the Learn Activities section below for a complete list of illnesses that do or do not merit exclusion from child care.
Daily health checks are a good time to evaluate a child's health to make these decisions. Remember, it is up to your program -not the family-to decide whether a child is healthy enough to stay in child care. You must consider the health of the other children and staff in your program.
Daily health checks also provide a record of any changes in the child's appearance or behavior, which can be important if you suspect child abuse or neglect. This information can also be very useful for families if the child is suspected of having a long-term physical or mental health need. Health checks, if conducted sensitively and documented thoroughly, can help you build relationships with children and families. They provide an opportunity for you to spot signs of common infectious diseases, which helps prevent the spread of illness in your program. This lesson will answer questions many school-age staff members may have about health checks.
What Is a Health Check?
A health check is a quick evaluation of a child's body, mood, and behavior. As part of your health check, you can also gather information from families. You want to know if there are any health changes that affect the child or family members. A simple, "Is everyone feeling alright today?" can start the conversation. As you get to know a child well, you will quickly notice any differences from day-to-day. The purpose of a health check is to notice any illnesses or health concerns the child might be experiencing. School-age children are typically able to communicate any discomfort, pain or symptoms, which is helpful when conducting a health check. Be sure to listen to each child, ask them about their evening at home or day at school.
When Should I Do a Health Check?
You should do a health check each time a child or youth arrives in your program (e.g., if children come to your program before and after school, a quick health check should happen at both time points). Ideally, in instances when a family member drops off the child, health checks should be completed before the parent or guardian leaves the building. This will give you a chance to talk with the parent or guardian if you suspect the child is ill or if you have questions about any changes in the child's appearance or behavior. You should also do a health check any time you notice a change in the child's appearance or behavior. You might do a series of health checks across the day if you suspect a child is not feeling well.
What Does a Health Check Look Like?
The exact procedures for doing a daily health check may vary. Watch this video to see an example of school-age staff members checking a child's health.
What Should I Look For?
Your program may provide you with a daily health check form. If not, the Apply Activities section of this lesson has samples that you can adapt for your own use. When doing a health check, be sure to use all your senses.
- Look over the child's body. Do you see any bruises, cuts, scrapes, or burns? Do you see any open sores or fluid coming from the child's eyes or nose? Do you see any scratching of the head or body? Do you see any unusual behaviors (sad, sleepy, irritable, lack of appetite)?
- Listen for a cough, wheezing, or a stuffy nose.
- Feel the child's skin for a fever or signs of dehydration if they appear ill.
- Use your sense of smell to check for any unusual odors.
Do not forget that conversation is a powerful tool with school-age children. Compared with younger children, school-agers are better able to communicate their feelings and experiences. If you have concerns, remember to ask children and youth about how they are feeling and bring your concerns to their attention. You can also greet children as they enter the program by asking them questions such as:
- How are you doing today?
- How was your day at school?
- How was your night?
The answers to these questions provide you with valuable information that helps you ensure the health and safety of the children and youth in your care.
Document any problems or changes on your daily health check form. If you think the child is ill and should not be in child care, talk with the parent or guardian immediately. This will allow them to make alternate plans.
Whether or not you see a problem, it is important to document daily health checks. Use a form provided by your program or use the one provided in the Apply Activities section below. Record that you did a health check each day, and mark anything unusual for the child or family. Be sure to save this documentation for at least 30 days. In the event of a disease outbreak, these records can be very useful to your program and public health officials.
Exclusion and Readmission Policies
Your program's exclusion and readmission policies take into consideration the health of the child, other children, staff, and the needs of the family. It's important that you adhere to your program's policy and help families understand your program's health-related expectations and requirements.
Your administrator is responsible for determining whether or not a child needs to be excluded from child care for health reasons and for how long. It's your responsibility to know:
- The conditions and symptoms that do not require exclusion
- The criteria for the exclusion of ill children
- The procedures for a child who requires exclusion
Contrary to popular belief, excluding a child with a mild illness is unlikely to reduce the spread of germs, as most children spread germs before or after their illness or don't exhibit any symptoms. However, if a child is sick and the decision is made for them to be sent home, remember to respond sensitively to the child and family. Contact the family right away, and ask them to pick up their ill child. When a family member or guardian arrives, describe the symptoms and provide any documentation the family might need to give a doctor. Include when you noticed the illness, a description of symptoms, any vital signs (like temperature), and any medications you provided that were prescribed by a physician and approved in writing by the family, or other actions you took. Also remind the family about your program's policies and when the child can return. Due to the unique nature of the COVID-19 worldwide pandemic, your Service or program may have additional policies currently in place to ensure the health & safety of the children, families, and staff. The CDC has additional recommendations that can be used for school-age programs as supplemental guidance during the pandemic. This includes additional options for screening children upon arrival to ensure children with signs of illness are not admitted to your program.
Your program is designed to help promote healthy practices. Take some time to learn about your program's policies and facilities for sick children. Watch this video to learn more.
Your programs should notify the staff and families of children who have come into contact with a child who is ill with one of the following conditions:
- Pertussis (whooping cough)
- Invasive infections such as strep
- Skin infections or infestations (head lice, scabies, and ringworm)
- Infections of the gastrointestinal tract (often with diarrhea) and hepatitis A virus (HAV)
- Haemophilus influenzae type B (Hib)
- Fifth disease (parvovirus B19)
Families and staff should also be notified if two or more unrelated persons affiliated with the facility are infected with a vaccine-preventable or infectious disease.
If one of these diseases or conditions is suspected in your school-age program, your program will need to notify all families and staff who have come in contact with the child or children. This notification should include (Caring for our Children, 2019):
- The names, both the common and the medical name, of the diagnosed disease to which the child was exposed, whether there is one case or an outbreak, and the nature of the exposure (such as a child or staff member in a shared room or facility)
- Signs and symptoms of the disease for which the parent/guardian should observe
- Mode of transmission of the disease
- Period of communicability and how long to watch for signs and symptoms of the disease
- Disease-prevention measures recommended by the health department (if appropriate)
- Control measures implemented at the facility
- Pictures of skin lesions or skin condition may be helpful to parents or guardians (e.g., chicken pox, spots on tonsils, etc.)
The notice should not identify the child who has the infectious disease.
In some cases, your program may need to contact medical professionals or public health officials. There are certain illnesses that are considered "reportable illnesses." Your program will need to follow health guidelines to notify families and staff about the occurrence of these types of illness. A list of reportable illnesses is updated annually by the Centers for Disease Control and Prevention (CDC) and is available at http://wwwn.cdc.gov/nndss/downloads.html.
To make illness less stressful, you should work with families to make sure a plan is in place for an ill child. Families, staff, and programs should make sure:
- Families have an alternate child-care arrangement for days when their child is sick
- Programs have a safe place for sick children to wait until families can pick them up; this space should be supervised by an adult that the child knows
- A written policy is in place about exclusion and readmission following an illness; this policy is shared with families
- Lines of communication are open; staff share information with families about their child's wellness, and families share information with staff about a child's wellness. This includes communicating with the program when a child has been diagnosed with an infectious disease.
Finally, remember that you as a staff member are capable of spreading illnesses, too. If you are sick, stay home. If you have any of the illnesses listed on the exclusion list, you should stay home from work until you meet the criteria for returning.
Immunizations help prevent serious diseases. For immunizations to be effective, they must be given as scheduled. Researchers regularly discover new information concerning immunizations, such as who should receive them and when, so it might be helpful for you to stay up to date on the latest recommendations. You can learn more about immunization on the Centers for Disease Control and Prevention website at https://www.cdc.gov/vaccines/schedules/hcp/imz/child-adolescent.html.
Though it is helpful for you to be knowledgeable about immunizations, it is your manager's responsibility to get immunization information from families to ensure your program is in compliance with all health-related regulations. It is important for teachers and caregivers to be immunized also, so ensure that you follow your program's guidelines in terms of recommended immunizations for staff members.
It is important to know the children in your program well; be familiar with their preferences, activity levels, and attitudes. This activity will help you learn to recognize when there is a problem. In the Looking for Patterns activity, follow the directions and spend some time observing the children in your program. Share your insights with a trainer, coach, or administrator.
It is also important to take some time to think about how your program responds when children become ill. For the Responding to Illness activity, read the scenario and answer the questions. after completing that activity, you can review the suggested responses if you like. Share your responses with your trainer, coach, or administrator. Learn the procedures for responding to illnesses in your program.
Looking For Patterns
It is essential to have a system in place to record daily health check information. Talk with your administrator about the system your program uses. If your program does not use a standard system, consider using the Enrollment / Attendance / Symptom Record form (from Caring for Our Children, 2019) as a sample.
You will also a find a Daily Health Check poster from the North Carolina Child Care Health and Safety Resource Center. Post this resource in your room. Then use the related Daily Health Check Guide to document concerns.
American Academy of Pediatrics, American Public Health Association, National Resource Center for Health and Safety in Child Care and Early Education. (2020). Caring for Our Children. Standards Online Database. National Resource Center for Health and Safety in Child Care and Early Education. https://nrckids.org/CFOC
Centers for Disease Control and Prevention. (2021). List of Nationally Notifiable Conditions. https://wwwn.cdc.gov/nndss/conditions/notifiable/2021/
North Carolina Child Care Health & Safety Resource Center. (2021). http://www.healthychildcarenc.org/?page=pubs